AI-powered Theatre Management Platform
Automate the Admin. Focus on the Art.
TheatreFlow AI is the first AI-native management platform built exclusively for performing arts organizations — from grant discovery to opening night and beyond.
THEATREFLOW:AI | BUILD:ALPHA | arttechno.site
60%+
Admin time saved
Zero
Missed grant deadlines
1
Platform for everything
24/7
AI monitoring grants
The Problem
The performing arts run on talent — but drown in paperwork.
Theatre companies, festivals, and cultural nonprofits are among the most mission-driven organizations in the world. They are also among the most under-resourced when it comes to administrative infrastructure.
Grant applications take weeks of manual research. Production schedules live across three different spreadsheets. Rights clearances require days of phone calls. Cast coordination happens over email chains that nobody can find.
Every hour spent on administration is an hour not spent on the work that matters. TheatreFlow AI was built to change this — permanently.
Platform capabilities
Everything a theatre needs. Nothing it doesn't.
TheatreFlow AI covers the full lifecycle of performing arts administration — purpose-built for how theatre organizations actually work.
Grant Discovery & Monitoring
AI scans thousands of public and private funding sources continuously, matching opportunities to your organization's profile, genre, and geographic region — 24 hours a day.
AI Grant Application Generator
Generate tailored grant application drafts in hours, not weeks. TheatreFlow learns your organization's voice and adapts every application to the funder's specific requirements.
Production Planning
Manage timelines, budgets, and production milestones in a single unified view — from first reading to closing night. Drag-and-drop scheduling with conflict detection.
Cast & Crew Coordination
Role-based access for your entire team. Assign tasks, track confirmations, and keep everyone aligned without endless email threads or duplicate spreadsheets.
Google Calendar Integration
Sync rehearsal schedules, performances, and production meetings directly to Google Calendar. Automated reminders keep every participant on time, every time.
Automated Notifications
Smart, context-aware notifications for participants, deadline alerts, schedule changes, and production milestones — delivered at precisely the right moment.
Rights & Composer Research
AI-powered discovery of playwrights, composers, and rights holders across global databases. Reduce clearance research from weeks to hours.
Document Management
Securely store and access contracts, scripts, riders, production docs, and grant materials in one organized, searchable library. GDPR-compliant by design.
Who it's for
Built for every shape of performing arts organization.
Whether you're a studio company of 5 or a municipal institution running 40 productions a year, TheatreFlow AI adapts to your scale.
Independent Theatre
Stop losing grants you didn't know existed
Automate your grant discovery and application pipeline. Focus on the work that only you can do — the art.
Municipal Theatre
Coordinate across departments without chaos
Manage multi-season planning, departmental workflows, and public funding requirements from a single dashboard.
Arts Festivals
Dozens of productions, one command center
Manage multiple productions, hundreds of participants, and complex funding streams without losing your mind.
Independent Producer
From pitch to premiere in one platform
Handle rights research, budget tracking, team management, and documentation — from initial concept through final bow.
Why TheatreFlow AI
Designed for theatre. Powered by AI.
Save 15+ hours per week on administrative work
Never miss a grant deadline again
Powered by Claude API (Anthropic) — state-of-the-art language intelligence
Built specifically for theatre workflows — not adapted from generic SaaS
Secure, GDPR-compliant document storage
Integrates with Google Calendar, Gmail, and tools you already use
Designed with input from working theatre professionals
Scales from studio theatre to national institution
Grant opportunities found
14 newApplications in progress
3 activeNext production deadline
12 daysTeam confirmations pending
2 of 18Rights clearance status
ResearchingGRANT ACTIVITY — LAST 12 WEEKS
Product roadmap
From grant intelligence to full theatre operations.
TheatreFlow AI launches with grant automation, then expands to cover every aspect of performing arts management.
Phase 1 · Q3 2026
Grant Intelligence
- Grant discovery & monitoring
- AI grant assistant
- Application generation
- Deadline tracking & alerts
Phase 2 · Q4 2026
Production Operations
- Production planning tools
- Cast & crew coordination
- Google Calendar integration
- Automated participant notifications
Phase 3 · Q1 2027
Full Theatre Intelligence
- Full AI theatre operations assistant
- Workflow automation engine
- Rights & composer research
- Cultural funding intelligence
Roadmap is indicative. Dates subject to change based on early access feedback.
Early Access
Be among the first.
We're building TheatreFlow AI with theatre professionals, not just for them. Join the waitlist to get early access, shape the product roadmap, and lock in founding-user pricing.
Priority early access before public launch
Direct influence on product features and roadmap
Founding user pricing — locked in for life
Dedicated onboarding support from the ArtTechno team
Building for accelerators? TheatreFlow AI is designed to meet the criteria for Anthropic for Startups, Google for Startups, and Microsoft Founders Hub programs. If you're evaluating AI solutions for your portfolio, we'd love to talk. info@arttechno.site
Request early access
We're onboarding pilot organizations through invitation. Tell us about your theatre and we'll be in touch.